Ponaganset High School Music Parents Association

Ponaganset High School Music Parents Association

 

Frequently Asked Questions

CONCERTS
What is the concert schedule?
What about concert tickets?
When & where should we arrive for concerts?
Are there any special rules or guidelines for concerts?
What about concert uniforms?

FESTIVALS
What is a music festival?
Is participation mandatory?
Who chaperones the students?
Who pays for the trip?
What about fundraising?
What is a Student Account?
What is the PHSMPA General Fund?
 

CONCERT SCHEDULE
Traditionally, four concerts are scheduled throughout the school year:
Fall Concert, usually in November;
Winter Concerts, 2 performances just before winter vacation;
Pops Concert, usually in February;
Spring Concert, usually in May.

CONCERT TICKETS
Concert tickets are $5 each and usually go on sale approximately two weeks before each concert. Because of the large number of students in the Chorus and Instrumental Music Programs and the availability of only 500 tickets per performance, parents are encouraged to purchase concert tickets soon as they are available. The ticket sales schedule is announced by the Band Director during class, and parents are urged to communicate frequently with their students regarding any band-related announcements as a scheduled concert approaches.

Each student is initially allowed to order two tickets. This order should be in the form of an envelope marked with the student's name and the number of tickets requested (maximum of two). A check made out to "PHS Band" should be placed in the envelope and the envelope sealed. Please note that placing cash rather than a check in the envelope will void the request. This envelope should then be placed in the "Concert Tickets" box in the Band Director's office. The Band Director then collects the envelopes, completes the orders, assigns the appropriate amount to the Student Accounts, and distributes the tickets to the students. Following this initial ticket distribution, additional tickets may be purchased on a first-come, first-served basis.

100% of the profit for pre-concert ticket sales goes toward the Student Accounts; 100% of the profit for tickets sold "at-the -door" goes toward the PHSMPA General Fund.

ARRIVAL TIMES
Music Students must report to the PHS Band Room at the time designated by their Director. All Music Students are required to remain in the Band Room unless otherwise instructed by the Directors or designated chaperones.

Concert-goers are allowed to enter the PHS auditorium 45 minutes before the start of the performance.

CONCERT RULES & REGS
All should bear in mind the following:
There is no admittance during musical selections. The Students and their Directors work very hard during the school year to provide the best performance possible to their audience. As a courtesy to them, and to those concert-goers sitting near the back of the auditorium, no one is allowed to enter the auditorium during musical selections. All concert-goers are encouraged to time their exits and returns accordingly.
As a courtesy to the Students, their Directors, and to other concert-goers, kindly refrain from talking or otherwise disturbing others during musical selections.
Should you choose to forego the remainder of the concert following your Student's portion of the performance, please refrain from congregating in the foyer outside the auditorium. Noise from the foyer may disturb those concert-goers sitting near the back of the auditorium.
School policy dictates that no food or beverages be brought into the auditorium at any time.

UNIFORMS
Students are required to wear the designated uniforms at all concerts. The boys' uniform consists of a tuxedo, white cotton tuxedo shirt, bow tie, black socks, and black dress shoes. The girls' uniform consists of the ankle-length black shirt, white cotton tuxedo shirt, cross tie, and black dress shoes. The Jazz Band's uniform consists of the white jazz sweater and black dress pants.

The Music Department maintains an inventory of tuxedos and skirts. However, the white tuxedo shirts, which comes with tie and studs, must be purchased by the parents.

All female students are fitted at the beginning of the year by Band Parent Moms for skirts. All male students are fitted at the beginning of the year by the staff at Our Place Tuxedos & Uniforms in North Providence. A notice regarding the fittings schedule will be sent home with your student. Our Place graciously donates all fittings and tuxedo alterations, so we encourage our students and parents to acknowledge their generosity with a sincere "Thank You!"

The students are responsible for taking proper care of any uniform elements that belong to the school. At the end of the school year these elements are collected, along with a small fee to cover the cost of dry cleaning.

MUSIC FESTIVALS
Each spring, usually during April or May, our Music Students take part in major music festivals. Our Directors make certain that the festivals selected are well worth the effort and expense. In other words, there will be stiff competition worthy of our students, good food and accommodations, and a well-organized and safe itinerary. In the recent past, our students have traveled to such distant locations as Toronto, Williamsburg, Orlando, and even Austria.

PARTICIPATION IN FESTIVALS
The Band Director has found that traveling and competing is a great experience for the students. However, if your child is unable or unwilling to go on the trip, speak to the Band Director immediately! It's possible that, with the Director's help, certain problems may be overcome. Barring this, the Director will be forced to make arrangements in advance if the group is to succeed. Please note that, in some cases, the absence of just one key performer can undermine the group's performance in the festival. Such problems must be addressed early in the year before the group is committed financially to the trip.

FESTIVAL CHAPERONES
School regulations mandate that chaperones accompany our students on festival trips. Chaperones are responsible for monitoring the students' behavior at all times, enforcing the school's and the Band Director's policies regarding proper behavior, and generally helping the Band Director provide for the welfare of our students. Chaperone candidates are usually Ponaganset High School staff members and Band Parents, and the Director chooses those applicants who will best fulfill the needs of the group.

PAYING FOR THE FESTIVAL TRIP
It is the responsibility of each student's parent(s) to pay for the music festival trip. There is no doubt that these trips can be rather expensive. Luckily, the Director and fellow Band Parents organize fundraisers throughout the year to help filter money into your child's Student Account. With a moderate amount of effort, students and/or parents can end up paying little or no money towards the trip expenses.

FUNDRAISING
Plenty of fundraising opportunities will be available throughout the year. Some fundraisers are run solely by the Director. In such cases, 100% of the net profit earned by each student goes directly into that child's Student Account. Some fundraisers are run by PHSMPA. Depending on what has been decided at the Executive Board and/or monthly PHSMPA meetings, anywhere from 25% to 100% of the net profit earned by each student goes directly into that child's Student Account. The remainder of the money goes into the PHSMPA General Fund.

Of course, taking part in fundraising activities is not required. Students and/or parents are welcome to pay for the spring music festival expenses themselves without becoming involved in any fundraising activities. However, joining in these activities is a good way to get to know the Director, the Music Students, and your fellow Band Parents; and the sense of accomplishment and camaraderie derived from these activities is well worth the effort. You should also remember that monies generated for the PHSMPA General Fund through fund-raising help your student in many indirect ways.

It's possible that, due to work schedules and other factors, neither you nor your child will have much time to participate in fundraising activities. Thus, the cost of the music festival trip will not be offset by the Student Account. Therefore, it is up to you to plan ahead for these financial considerations. You should remember that deposits and payments are, in most cases, nonrefundable after a certain date; so canceling at the last minute will usually result in a loss of all money paid to date. If coming up with the final payments is truly impossible, feel free to speak with your child's Director privately to find a solution to the problem.

STUDENT ACCOUNT
A Student Account is a collection of monies earned through fundraising activities by each of our Music Students. Although the funds are kept in one bank account, a detailed spreadsheet is set up, maintained, and posted by the Director to keep track of money earned by each individual student. The money in each Student Account is used solely for the purpose of offsetting the expenses for that student's trip.

PHSMPA GENERAL FUND
The General Fund is a pooling of profits from various fundraising activities. These funds are used to help the Students and the Director in ways not usually covered by the school budget; e.g. leasing a copy machine for use by the Music Students and Director, printing concert and event tickets, and purchasing Senior Gifts, Hospitality Committee necessities, and Directors' corsages and boutonnieres for each concert.


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PHSMPA c/o Ponaganset High School 137 Anan Wade Road Glocester, RI 02857

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